Job Summary
We are seeking a highly detail-oriented, proactive, and organized Administrative Officer to manage and oversee the daily operations of our office. This vital role is responsible for ensuring the smooth and efficient execution of administrative tasks, including coordinating schedules, maintaining office systems, and streamlining operational processes. The ideal candidate will be adept at managing resources effectively, ensuring that the organization operates at peak efficiency. Additionally, the Administrative Officer will play a key role in supporting various teams by facilitating communication, organizing workflows, and providing the necessary tools and resources to achieve organizational goals. This position requires strong problem-solving skills, exceptional multitasking abilities, and a commitment to fostering a positive and productive work environment.
Key Responsibilities
- Office Administration
- Oversee day-to-day office operations and ensure smooth functioning.
- Maintain office supplies inventory and ensure timely procurement.
- Manage office facilities, including coordination with vendors and service providers.
- Documentation and Record Management
- Maintain accurate records of company documents, contracts, and employee file
- Ensure compliance with organizational policies and statutory regulations.
- Prepare and submit periodic reports as required.
- Support to Departments
- Assist departments with administrative tasks like scheduling, travel arrangements, and correspondence.
- Coordinate inter-departmental communication and activities.
- Event and Meeting Coordination
- Organize and facilitate meetings, workshops, and events.
- Prepare meeting agendas, minutes, and follow-up on actionable items.
- Policy Implementation
- Ensure adherence to company policies and procedures.
- Provide support during policy updates and employee communications.
- HR and Payroll Support
- Assist HR with onboarding, maintaining attendance records, and employee welfare activities.
- Coordinate with the payroll team for timely salary processing.
Key Skills and Qualification
- Bachelor’s degree in Business Administration, Management, or a related field
- Proven experience as an Administrative officer or in a similar role.
- Proficiency in MS office suite (Word, Excel, PowerPoint)
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Knowledge of office management systems and procedures.
- Familiarity with basic accounting and financial principles is a plus
Competencies
- Problem-solving and decision-making skills.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
- Strong interpersonal skills and ability to liaise with diverse teams.
