What Does Our Logistics Virtual Assistant Do?
Our remote experts manage all the core tasks: coordinating shipments, talking to carriers, processing orders, updating tracking, handling paperwork, and answering customer questions. We use straightforward, easy processes.
We make that happen by handling the backend tasks for you. You always receive quick updates, see what's happening right now, and feel completely sure that every package is moving correctly.
We analyze patterns like peak-delay routes, seasonal shipment hurdles, and carrier performance to predict risks before they hit you. We also manage detailed tasks, like calculating freight class accuracy, comparing carrier rates, preparing BOLs/packing lists, and ensuring paperwork matches compliance requirements.
Unmatched Expertise
Work with professionals who deeply understand logistics, carrier coordination, documentation, and shipment flow.
Unrivaled Efficiency
We manage communications, dispatching, paperwork, and tracking—so your operations flow without interruptions.
Smart Process Automation
We monitor performance, analyze patterns & risks, store data accurately, and streamline logistics workflows.
0+
Orders Processed Daily
0%
Reduction in Shipment Exceptions
Our Logistics Solutions
Providing You One-Stop Solution for Your Warehousing, Freight, and Supply Chain Needs
Shipment & Delivery Management
- Track incoming and outgoing shipments across all routes
- Monitor delivery timelines for on-time arrivals
- Coordinate with carriers, drivers, and warehouses
- Maintain detailed shipment and delivery records
- Address delays, damages, or discrepancies in transit
Inventory & Warehouse Management
- Maintain accurate records of stock, wastage, and materials
- Track inventory movement, storage, and replenishment
- Conduct regular audits to prevent stock discrepancies
- Ensure proper labeling, packaging, and storage compliance
- Support warehouse operations with organized documentation
Budgeting, Cost & Route Planning
- Assist in creating budgets for logistics operations and transportation costs
- Plan optimal routes to reduce fuel and delivery costs
- Monitor freight, shipping, and operational expenses
- Analyze cost-efficiency and suggest improvements
- Track investment in fleet, warehouse expansion, or technology
Vendor & Carrier Management
- Maintain records of contracts and service agreements with carriers and vendors
- Track and process vendor invoices for logistics services
- Ensure timely payments and manage vendor communications
- Monitor performance metrics and service-level compliance
- Maintain expense logs for audits and reporting
Compliance & Regulatory Support
- Adhere to transportation, safety, and customs regulations
- Maintain audit-ready documentation for shipments and storage
- Track permits, licenses, and deadlines for logistics operations
- Coordinate with regulatory authorities and consultants as needed
- Support reporting and inspection readiness
Miscellaneous Logistics Support
- Prepare shipment documents, bills of lading, and delivery notes
- Assist in fleet scheduling and driver management
- Support returns, claims, and insurance processes
- Handle logistics-related inquiries and correspondence
- Manage logistics software, tracking tools, and operational systems
Be On This Journey With Virtual Admins
We combine people, processes, and data so your logistics operations run smoothly—from the first shipment to the final delivery.
Talk to Our TeamUnderstanding Your Operations
We learn about your supply chain, shipping requirements, and delivery priorities.
Managing the Day-to-Day
We handle logistics operations, shipment coordination, inventory management, route planning, and carrier communications.
Keeping Customers Happy
We track shipments, monitor warehouse activity, and quickly address delays or issues that could affect your customers.
Analyzing & Upgrading
We review performance, identify bottlenecks or inefficiencies, and give you practical recommendations to improve results.
Stronger visibility, smoother operations, and faster payments across your logistics lifecycle.
The Facts Don’t Lie
“Virtual Admins make our work so much easier. Their virtual staffing support keeps our HOAs running properly, be it administration or accounting, compliance, or resident relations. We trust them completely, and we’ll happily recommend them to anyone looking for reliable support. They’re truly a part of our team, and working with them feels like working with people who genuinely care about our community. We have 6 branches, and they handled it all well.”
HOA Client
Privacy Restriction“We have worked with a few more firms in California, and Virtual Admins came out to be the best. Their team is reliable, easy to work with, and always quick to understand what we need. They take a lot off our plate, which helps us focus on our core work without stress. We genuinely appreciate their support and consider them a long-term partner.”
Accounting Partner
Privacy Restriction“Managing rental properties comes with a lot of issues, like tenant questions, maintenance requests, and keeping everything organized behind the scenes, plus Florida weather makes it harsher. Virtual Admins makes it all so much easier, handling the day-to-day tasks. Their proactive approach ensures that maintenance issues are addressed before escalating and tenants' concerns are handled calmly. We would love to work with them again.”
Rental Management Client
Privacy RestrictionFrequently Asked Questions
-
Why should I trust your team with my operations?
You can trust our VAs for logistics because they offer specialized coordination, real-time transparency, quick issue resolution, and data-driven optimization across your entire supply chain.
-
What if any discrepancies or financial conflicts arise?
We address discrepancies and operational conflicts through immediate reporting, root cause analysis, cross-party communication, and swift execution of a corrective action plan.
-
What measures do you take for perishable and non-perishable goods?
We manage perishables by prioritizing cold chain integrity and fast transit with FEFO, while non-perishables are handled with cost-efficient packaging, systematic FIFO, and optimized routing.
-
What kind of software and tools do you use to handle logistics?
Our VAs use industry-standard TMS (Transportation), WMS (Inventory), ERP systems, and general platforms like Slack and Excel for tracking, optimizing, and reporting logistics operations.
-
What if there’s a delay in shipment?
We act quickly to resolve any delivery issues, immediately investigating the cause, communicating with carriers, and updating you throughout the process so that you get minimal disruption.